Fabrication Record Book Coordinator
Job Specification:
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Setup the Fabrication Record Book Structure, detailed index and coordinate with EPC Contractor and Subcontractors on compilation, review and approval process till handover to Technical Documentation Department.
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Coordinate with Quality and Document Control department to setup a distribution matrix and provide training on review of FRB Books. Estimate 34,000 Binders.
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Maintains the integrity of FRB Databooks (ITRs, FWC, CWA, System and Sub-system etc.) and ensure correctness and completeness of compiled FRB Books.
Key Accountabilities:
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Leads the FRB Books compilation, review and approval process and administration of the QG Project Information Management System (PIMS) to ensuring the efficient and effective workflow of project records and maintenance of files are accurate and up to date.
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Develops the FRB Master Document Register (MDR) to coordinate distribution of documents via an approved Document Distribution Matrix (DDM).
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Candidate to ensure traceability of ISO Number to Weld Joint Number to RT Films and storage boxes numbered. Coordinate with EPC Contractor, Sub-contractors, Qatargas Opco and GWC warehouse for Joint review and archiving of all RT Films.
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Provide training on review of FRB Books. Develop a system to check all ITRs and reports are signed off by approved Quality inspectors
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Candidate to carry out routine surveillance on EPC Contactor and Sub-contractors on compilation of FRB Books, setup KPI measures on performance and ensure progressive handover of FRB Books to Qatargas Operations.
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Candidate to coordinate with Qatargas Technical Department on assigning Document Numbering and complete metadata fields to each FRB Books via RNDN process in PIMS.
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Responsible for the Final Documentation handover process in accordance with QG records management procedures and policies in within agreed parameters.
Minimum Requirements
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Excellent skills in written and spoken English.
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Strong communication skills.
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Strong computer skills and understanding of engineering and IT terminology.
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Good organisational and attention to detail skills.
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Proficient in document control and databases.
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Good work ethics
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Strong interpersonal skills
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Positive attitude and knows how to collaborate within the team
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Degree in Business Administration or equivalent.
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Minimum 10 years’ Quality Assurance or Document Management experience preferably on-site project environment together with archiving experience within the oil and gas industry.