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Document Controller

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Job Type Contract
Location Qatar
Salary N/A
Contact Chand Babu Hashmi

Leadsthe document and correspondence controls activities for the NFE Onshore ProjectManagement Team (PMT) in accordance with the Information Management Plan, DocumentControl and Correspondence procedures. Responsible for operating ProjectDocumentation via Qatargas EDMS. Responsible for ensuringthat project documentation flows between locations and departments (PMT and EPCContractor) according to approved plans and procedures during all phases ofproject execution.
  • Leads NFE Onshore Project DCC Team’s successful execution of document control management requirements throughout project life.
  • Responsible for control of technical, correspondence and administrative documents, including transmittals and other forms of official correspondence between PMT and EPC Contractor.
  • Demonstrates ability to plan and schedule work (short term and long term) and ensures execution of work plan by sub-ordinates
  • Applies requirements of NFE Onshore Information Management Plan to EPC project activities
  • Implements systems for correspondence (i.e. Transmittals, Letters, ROCs, MOMs) in collaboration with Information Management Coordinator (IMC)
  • Under guidance from the Head of Information Management, acts as the EPC Departmental Information Custodian, ensuring Information Protection and Information Security is applied in accordance with Qatargas standards, checking that Qatargas Confidential and/or Sensitive Distribution are managed appropriately in hardcopy and electronic formats
  • Issues document transmittals, transmittal numbers and correspondence numbers in accordance with EPC project standards
  • Receives, quality checks and processes technical documents from Contractor and captures these in Qatargas EDMS
  • Distributes incoming documents electronically for review and approval in accordance with Document Distribution Matrix (DDM)
  • Provides weekly reports on documents received for which replies are outstanding.
    • Advises Document Control on use of Qatargas EDMS and capture of letters / ROCs / MOM / transmittals / technical documents / drawings
    • Maintains hardcopy and electronic libraries of documentation, with latest revision of hardcopy for frequently used documentation
    • Coordinate Completeness and Correctness checks of Fabrication Record Books, System Completion Dossier and other DFO related dossiers as requested by IMC
    Preparesand transmits Final Documentation to Operating Company, in collaboration withand receiving guidance from IMC and HIM
  • ·        10years’ experience associated with Information and Document Management withinthe Oil & Gas Construction Industry

    ·        Preferred:Bachelor’s degree in engineering or Computer Science.

  • ·        Knowledge and experience with InformationManagement computing and hardcopy systems, management processes and controlprocedures

    ·        Knowledge of Electronic DocumentManagement Systems preferably Documentum

    ·        Minimum of five (5) years relatedexperience in Information Management and experience working within a Projectorganization

    ·        Experienced in working with large EPCContractors in the areas of Information Management, contract compliance andcontract change management

    ·        Experience in completingand delivering Final Completion Dossier (DFO) to Operations 

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